Key Objectives of Role
- Oversee the vast general administrative duties of the business
- Oversee the entirety of the day-to-day accounting functions and ensure that the information is accurate, reliable and timely
- Ensure Alexander Racing is a professional and efficient operation
Reporting / Working Relationships
The Office Manager reports to and is accountable to Annie Alexander.
- Supports the Training & Racing teams
- Works with the external accounting advisors as required
- Possible dealings with statutory bodies such as the ATO, super, work cover, payroll tax etc
List of Duties
- Oversee the accounts payable function
- Prepare monthly owner/debtor accounts and oversee the debtor function
- Ensure information regarding the location of horses is accurate
- Preparation of bank and credit card reconciliations
- Preparation of general ledger reconciliations
- Preparation of horse bloodstock schedule
- Preparation of payroll functions including ensuring correct awards and pay rates are applied
- Assist the external accountant in preparing ATO obligations (IAS & BAS)
- Assist in the preparation of other statutory requirements such as; payroll tax, superannuation, fuel tax credits, fringe benefits tax and workcover
- Ensure the information provided by the Ardex accounting system is accurate and reliable
- IT co-ordination and problem solving – liaison with IT consultant
- Owner communications
- Inputting horse and owner details on Ardex
- Reconciling horse movements/statuses on Ardex with stable diary
- Prepare and assist clients with horse and owner registration processes including owner transfers.
- Coordinating shareholders in Alexander Racing managed syndicates.
- Complete stable returns with Racing Australia.
- Registering employees with Racing Victoria
Please note that the external advisor will provide assistance with the above duties,
Special Conditions
- Normal working hours are from 8.30am – 5.00pm Monday to Friday. Alexander Racing provides a flexible working environment to the right candidate.
Personal Attributes
- Passionate and positive personality
- Exceptional people skills
- Ability to communicate clearly
- Excellent time management and planning skills
- Ability to work under pressure
- Well presented
- Innovative
- Optimistic
- Good conflict resolution skills
- Customer orientated
- Enjoys being part of a team and recognising team successes
- Up front and honest
Essential Characteristics
Experience
- Previous accounting experience is required
- Experience or at least an appreciation of the horse breeding and racing industry is preferable
- Competent with the suite of Microsoft office products
